Business communication is increasingly digital in nature, with most of our communications happening via the web. However, mail processing is still essential for businesses in virtually every industry.
Keeping your “snail mail” communications efficient and cost-effective should definitely still be a high priority for your business. Postage meters and office mailing systems can be a major benefit in streamlining the mailing process, keeping costs down, and– above all– ensuring that your mail gets where it needs to go as quickly as possible.
What are postage meters and office mailing systems?
Postage meters and office mailing systems are tools that are designed to simplify and optimize the process of sending mail. They’re used by all kinds of businesses– both small and large– to efficiently handle mail, whether it’s for sending invoices, promotional materials, or other important correspondence.
Mailing systems offer a wide variety of advantages to their users, including cost savings, improved accuracy and precision, and enhanced productivity for employees.
How do postage meters work?
Postage meters are devices that can accurately calculate and apply postage to envelopes and packages. They’re connected to a secure account with a postage provider– like the USPS– which allows businesses to access postage funds electronically.
When you need to send mail, all you have to do is load your postage meter with the desired amount of postage, weigh your item, and select the appropriate postage class. The meter will then print a postage label with the correct amount of postage, a unique tracking or identification number, and even a company logo– depending on what kind of meter you use.
After that, all you have to do is affix the label to your mail item and send it!
What are the benefits of using postage meters?
One of the biggest reasons why people use postage meters is the cost savings that come along with them. Postage meters provide discounted postage rates, charging less than stamps, which saves your business a lot of money in the long run.
Plus, postage meters streamline the mailing process, eliminating the need to spend time on manual tasks like handwriting addresses or attaching stamps.
Postage meters require you to weigh your mail, keeping postage as accurate as possible. Accurate postage ensures that your mail can reach its destination without any delays. They come equipped with reporting features that keep track of, and analyze, all of your company’s postage expenses.
Finally, postage meters allow for ultimate convenience– you’ll no longer have to purchase stamps or make trips to the post office. With a postage meter, all you’ll need to do is get your outgoing correspondence into a mailbox!
Office mailing solutions
Mailing systems include many other solutions beyond postage meters. These systems are designed to automate and streamline the entire mail processing workflow.
These might include functions like address validation, envelope stuffing, sorting, and postage management.
Mailing systems handle high volumes of mail efficiently, eliminating the “human error” factor and keeping things organized. If your business sends large quantities of mail regularly, an office mailing system might be a game-changer for you!
Choosing a mailing solution
Once you’ve compared and contrasted the specific mailing needs of your business– including the volume of incoming or outgoing mail you process, your individual usability needs, and overall cost– it’s time to take the plunge and choose a mailing solution that’ll work for you.
If you’ve got questions about which mailing solutions will work best for your business, don’t hesitate to give us a call or drop us a line!