3 Tips on Choosing Between Business Copiers

If you’re looking at business copiers to find the one that is right for your company’s needs, then you’re possibly feeling a little overwhelmed at all the options you have. There are many functions that all business copiers seem to share, so what makes one different from another? It’s these differences between copiers that you’ll likely want to identify in order to pick a specific one specific to your needs. When you understand the different things you are looking for in a copier, it will be easy to navigate the array of options you have available to you. This way, you’ll know what to look for and can filter out the rest! Here are 3 tips to keep in mind when you begin you search.

1. Think about the volume of work you’ll need to handle. 

Just about every company will benefit from business copiers at some point in time. Of course, not every company will use a copier every single day or on a regular basis at all. If you expect work volume to be low when it comes to your copier needs, then you’ll probably look for one that handles just that. You may be fine with a small copier that does the bare minimum, gets the job done, but doesn’t have all the added extra bells and whistles. If that’s not what you need, then that’s just fine! Yet, there are offices that need the ability to copy in color, high-resolution, and handle high volume from many different users. The copiers you explore will probably look a little different.

2. Consider the maintenance arrangements that will need to be made.

Business copiers of all kinds will need equipment maintenance done regularly in order to continue functioning and performing well. Typically, small, low volume printers are pretty easy to upkeep on your own, without calling in professionals. But, depending on what you’re looking for, you may end up with a more complex copier that is best maintenanced by equipment experts. This is simply something to keep in mind when it comes to your budget for office machinery; you don’t want to forget to budget in the potential maintenance cost and be surprised by them later on. 

3. Decide if you want to buy or lease business copiers. 

There are benefits to both buying copiers and leasing them. The option that’s right for you depends on-yep, you guessed it-your company’s unique needs. You have to sort through the benefits of each and decide which ones are more meaningful to and align with your business. For example, if you know your employees will be using the copier regularly and will need something with special features as they come, you may be better off leasing something. That way, you’ll be able to receive new copiers at the end of each lease date. Buying might be a better option if you’re looking for something simple, and know you won’t need to continuously upgrade your equipment.  

One of the most helpful tips we can provide you is to ask staff for help! It’s always best to come in with an idea of what you’re looking for, but if you aren’t sure, Central Business Equipment here in Little Rock will be able to assist you in finding what you need! We will ask a few questions about your workflow, and go from there.