Looking for the best office printers to upgrade your workflow in 2025? You’re not alone. Businesses across all industries are seeking reliable, multifunctional devices that can print, scan, copy, and fax, all from a single machine. Whether you’re a small startup or a growing enterprise, choosing the right all-in-one printer is key to improving productivity, saving time, and reducing costs. In this guide, we will highlight the top 4 all-in-one office printers for 2025 and explain what makes them stand out, so you can make an informed decision with confidence.
1. Epson EcoTank Pro ET-5850
The Epson EcoTank Pro ET-5850 continues to lead the market as one of the best office printers for businesses seeking cost-effective, eco-conscious solutions.
Why It’s Great for Business:
- Refillable ink tanks – Replace costly cartridges with low-cost, high-yield ink bottles.
- Ultra-low running costs – Print thousands of pages before needing a refill.
- High-speed performance – Prints up to 25 ISO pages per minute (black and color).
The ET-5850’s standout feature is its cartridge-free design, which slashes ongoing costs and dramatically reduces plastic waste. It also uses Epson’s innovative PrecisionCore Heat-Free Technology, meaning it consumes less power and operates with fewer moving parts, reducing the likelihood of breakdowns. You’ll also get a 50-sheet ADF (automatic document feeder), 500-sheet paper capacity, and a large 4.3” color touchscreen for quick navigation.
This printer supports mobile and voice-activated printing, integrates easily with cloud services, and delivers laser-sharp text for business documents.
Best For:
The ET-5850 is best for eco-conscious business owners that want to save money and reduce environmental impact over the long haul. It is perfect for small to medium-sized offices that print frequently.
2. HP Color LaserJet Enterprise MFP M480f
If you’re looking for a secure and professional-grade printing solution, the HP Color LaserJet Enterprise MFP M480f is one of the best office printers for 2025. It is built for performance and security, making it ideal for businesses handling sensitive data.
Key Features:
- Enterprise-grade security – HP Wolf Security protects against real-time threats.
- Fast and efficient – Prints up to 29 pages per minute.
- All-in-one functionality – Includes faxing, scanning, copying, and printing.
The M480f stands out with its enterprise-level security, including secure boot, firmware integrity validation, and runtime intrusion detection. It is perfect for offices that deal with confidential information, such as law firms, healthcare clinics, and financial advisors.
This model features auto duplex printing, an intuitive 4.3” color touchscreen, and supports multiple network configurations. It can also create customizable shortcuts, so users can scan to email or cloud folders with a single tap.
Ideal For:
The M480f is ideal for medium to large-sized offices that prioritize document security, reliable speed, and workflow efficiency. If security is a top concern, this printer checks all the boxes.
3. Canon imageCLASS MF753Cdw
Canon’s imageCLASS MF753Cdw continues to be a go-to for businesses seeking high-quality printing in 2025. Known for its vibrant output and intuitive user interface, this model combines sleek design with business-ready power.
Standout Benefits:
- High-resolution color – Prints at up to 1200 x 1200 dpi for crisp, vibrant output.
- User-friendly interface – 5” color touchscreen with simple menu navigation.
- Speedy performance – First page out in under 7 seconds, with 35 ppm (pages per minute) output.
This all-in-one printer includes wireless connectivity, mobile printing, and support for Universal Print by Microsoft, making it perfect for both local and remote teams. Duplex scanning and automatic double-sided printing saves paper and time, while the printer’s high-yield toner cartridges help reduce operational costs over time.
Canon’s reliability and long-standing reputation for precision printing also makes this an excellent investment for businesses producing professional documents, brochures, or presentations in-house.
Recommended For:
This all-in-one printer is recommended for businesses that rely on sharp, high-quality color prints and need user-friendly operation. It is perfect for marketing agencies, design studios, and client-facing businesses.
4. Brother MFC-L5915DW
The Brother MFC-L5915DW is one of the most reliable office printers for high-volume black-and-white printing in 2025. Newly released and packed with features, it is tailored for businesses needing speed, volume, and easy management.
Notable Advantages:
- Fast monochrome printing – Up to 42 pages per minute.
- Expandable paper capacity – Standard 250-sheet input tray, with optional add-ons.
- Advanced scanning features – Duplex scanning with a 50-sheet auto document feeder.
While this model is black-and-white only, its efficiency and robust security features make it ideal for industries that don’t require color output. This printer integrates with cloud platforms like Google Drive™, Dropbox®, and OneDrive® for seamless file sharing. It also includes advanced admin settings for access control, secure print release, and Active Directory support.
Designed to handle demanding workflows, this Brother model supports wireless, Ethernet, and mobile connections, making it a flexible and efficient addition to any office.
Ideal For:
This printer is ideal for law offices, accounting firms, government agencies, and other document-heavy businesses that require fast, secure black-and-white printing and scanning.
Frequently Asked Questions: Best Office Printers for Business Use
1. Is an all-in-one printer better than having separate machines?
Yes, all-in-one printers save space, reduce equipment costs, and simplify maintenance by combining multiple functions into one device.
2. What kind of maintenance is required for office printers?
Most printers need regular cleaning, software updates, and occasional part replacements. Some providers, like Central Business Equipment, offer maintenance programs to handle this for you.
3. Can I print securely from my phone or remote location?
Yes, most modern printers support mobile printing with encryption and secure access controls.
4. Should I lease or buy a business printer?
Leasing offers flexibility and includes maintenance services, while buying is ideal if you prefer long-term ownership and lower total costs over time.
Invest in the Right Equipment for 2025
Upgrading to one of the best office printers in 2025 can help you reduce printing costs, minimize downtime, and improve your team’s efficiency. Whether you’re looking for a high-speed monochrome printer, secure enterprise-grade hardware, or a cost-effective ink tank system, there’s a model on this list for every business need.
If you’re in Sherwood, Arkansas, or the surrounding areas, and need guidance on selecting the right printer, Central Business Equipment is ready to help. We offer free consultations to assess your printing needs, install and set up your devices, train your employees, and provide emergency repair services and routine maintenance programs. Plus, we keep you updated with the latest best practices and industry standards so your office stays ahead of the curve.
Contact us today at (501) 833-8150 or via email at info@centralbe.com to upgrade your office with the right all-in-one printer for 2025!