Why Your Office Needs a Multifunction Business Printer

As we go about our day, we often find ourselves multi-tasking in order to get things done efficiently. We talk on the phone while cooking dinner, we eat dinner while watching television, and we think about what we have to do later, when we are working in the present. All day, every day, we do multiple things at once, sometimes without even thinking about it. As humans, it’s natural for us to focus on all the different things we have going on in our lives. Because of our ability to think with such complexity, we are able to get all kinds of things done in just a single day.

When it comes to balancing tasks, a multifunction business printer shares some of these same characteristics with us. A multifunction business printer have the capability to do things that other machines do, such as copying, faxing, scanning, and of course, printing. Investing in one can save your business both time and money; here’s what we mean.

Designate a Single Workspace

Imagine this: you’re busy at work and remember you need to make copies of a notice you received in the mail. Before you leave your desk, you print something off that you need signed. You run to the copier machine to take care of the notice task, then you waltz over to the printer to grab the form you need signed. You get it signed, then go all the way back to the copier to scan in a signed copy to your computer. You got a few things done, but you feel like you just ran a marathon just to get to one place to another. Maybe that’s a slight exaggeration, but you get the idea.

A business printer with multifunctional capabilities can condense these machines into one, meaning you have less running around to do. Printing, faxing, or scanning, these small tasks will start feeling like such a big deal. One and done.

Streamline Machine Maintenance

All office equipment, including a multipurpose business printer, will need routine maintenance to extend its lifetime and operate smoothly in the long-term. But streamlining maintenance that’s being performed on a single machine can be cost and time effective. Instead of maintaining three or four different machines at a time, an all-in-one machine encompasses it all. This makes it easy to create a consistent maintenance schedule and it saves the office from having to spend time figuring out how multiple machines work. With a multifunctional machine, you get one user manual to help you figure out any problems that arise and one machine to perform repairs on.

Reduce Office Equipment Costs

It’s always good news to be told doing something will help save you money, right? You’re in luck; a multipurpose business printer can save the office money because you’re not paying for multiple machines. The cost may be more than a standard printer, but you aren’t paying extra for every little service it is capable of providing. Plus, a single machine means one power source. This can help you save on your electricity bills each month, which can significantly add up over time.

Finding the Right Business Printer

As you know, there isn’t always a one-size-fits-all when it comes to choosing the right equipment for your office; it can be dependent on your office size, workload, budget, and more. Whether or not you are looking for a printer that can do one things or many, we are conveniently located in Central Arkansas and are here to help.

For more information, contact us.