4 Types of Office Equipment You Should Maintain Regularly

Office equipment is an essential part of every business. It keeps operations running smoothly, and in many cases, a business relies on their equipment so much that an equipment failure would significantly impact or cripple their ability to operate. This is why regular office equipment maintenance is so important.  Here are 4 types of office equipment that you definitely do not want to neglect.

1. Printers and Copiers


Professional printers and copy machines go through a lot of use, and this means parts are constantly moving against each other.  It also makes them prime targets for paper jams and other frustrating issues. Part of the regular office equipment maintenance for printers and copiers includes the replacement of parts that are likely to have worn down.  This essential type of office equipment maintenance also includes the testing of motors, updating software and firmware, and installing drivers on new computers that need to connect to the printer and copier.

Often, a printer and copy machine specialist will also perform a thorough inspection of the unit.  That includes testing the various features of the device to ensure they are working properly, and performing the necessary office equipment maintenance to prevent potential issues from becoming major problems. Printer etiquette is also an important part of the workplace for tips and suggestions, click here. 


2. Computers

Most modern businesses rely heavily on their computers to take care of everyday aspects of operation.  A good amount of those businesses also rely on their computers for more advanced work.  Long story short: if your computer goes down, it can have a huge impact on your business.  That is why it’s imperative to include your computers in your office equipment maintenance routine. This should involve dusting and physically inspecting the machine, as well as updating your operating system, installing new drivers, running virus scans and troubleshooting any strange behavior.

3. Office Projectors

A lot of employees take office projectors for granted because they are always there and always working – if they are part of your regular office equipment maintenance routine. With projectors, the first thing that should be done is to get rid of dust and debris; too much can cause your projector to overheat.

Another step in your office equipment maintenance, as far as your projector is concerned, is to check the life of the projector bulb.  Many new projectors have an indicator showing how close you are to needing a new bulb.  Older projectors should tell you how long the device has been running with the same bulb. This can be used as a guideline for when a bulb change will become necessary.  

4.   Paper Shredders

Another item that requires office equipment maintenance is your paper shredder.  Shredders work hard, and the constant movement of the parts puts wear on the unit.  Oiling the paper shredder regularly as part of your office equipment maintenance helps to keep your shredder working well.  This lubricates the parts and prevents paper from stalling in the shredder.

Don’t forget to remove any junk that is caught in the shredder.  Make sure to turn the power off before doing office equipment maintenance on a shredder.

Now that you know some of the most important items in your office that require regular care, you can make sure they get the attention they need.  This will keep you up and running and keep your customers, employees and bottom line happy.